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Friday, March
26th
- Vendor Hall Set-Up - (9 - 12) -
#1_Laurie Bower__
- Vendor Hall Set-Up - (10 - 12) -
#2_________________
- Vendor Hall Set-Up - (10 - 12) -
#3_________________
- Speaker Hall /Vendor Set-up - (4 - 7) - #4
Jacob and Dale Sidle
- Speaker Hall /Vendor Set-up - (2 - 5) -
#5_Zac/Nathaniel Kinney & Sam Weaver
- Registration/Signage & Vendor Move In's - (5
- 8) - #6_Kristy Franks
- Registration/Signage & Vendor Move In's - (5
- 8) - #7_Bill Burkhart__
- Registration/Signage & Vendor Move In's - (5
- 8) - #8_Beth Burkhart__
- Final Set-Up (6:30 - 8:00 pm) -#9 Kinney
Family
Descriptions of these tasks are at the end of
this list.
Saturday,
March 27th
- Parking - (7 am - 10) - #10 - Bill Fought
- Parking - (7 am - 10) - #11
- Christopher Montsilos
Bill Fought is the veteran
of this. He will take care of traffic flow and parking. Vendors are
permitted to park in the rear. They will have a pass from move-in they
can show to authorize parking in rear of building.
- Multi-Purpose Volunteer- GoFer- (7 am - 9 am)
- #12 - Shelley Bower
This person will be Joe's
Mental Health resource during the start of the event. We will need
running and resource locating and fresh legs to deal with the issues as
they arise.
- Registration area worker (7 - 10) -
#13_Cheryl Gordon
Your job is to ask if people are attending the
workshops or here to only shop and eat. Shoppers and Eaters are
directed to the vendor hall and those wishing to attend the event are
directed to the sales tables for yellow bands. An alternate sales area
is set-up in the breezeway for times when lines get long.
- Ticket Sales - Free and Paid Bands (7 am - 10)
- #14_Jim Daniels
- Ticket Sales - Free and Paid Bands (7 am - 10)
- #15_Stan Wirt
- Ticket Sales - Free and Paid Bands (7 am - 10)
- #16_Carol Wirt
These volunteers will be
stationed to the right and left of the Birder's Hall. You will collect
registration cards from those wanting to come for food or shopping. You
will distribute purple wristbands to free entry and yellow to those
wanting to attend the workshops. If the crowd backs-up re-direct those
wanting to pay to the ticket sales in the breezeway.
- Lecture Hall - Speaker introductions (all
lectures)
- #17 Rocky Teague
This volunteer will need
to meet and greet the speakers, assist with microphones and do
introductions. Joe will assist with some housekeeping
announcements throughout the day and provide the tech support.
- Family Workshop - Supervision and Speaker
introductions (all day)
- #18__Deb Thern___
This volunteer will need
to meet and greet the speakers, assist with microphones and do
introductions. You will also provide general support to the
workshops and presenters using this area. Joe will assist with
some housekeeping announcements throughout the day and provide the tech
support.
- Multi-Purpose Volunteer - GoFer- (9 am - 10
am) - #19 Andy Spencer
When this shift begins
things should be running smoothly and it is time to start making the
rounds to offer to make food runs, provide restroom breaks, and to fill
in as needed. If tickets are backed up help with this area too.
- Registration area worker (10 -2) -
#20 Andy Spencer
Your job is to ask if
people are attending the workshops or here to only shop and eat.
Shoppers and Eaters are directed to the vendor hall and those wishing
to attend the event are directed to the sales tables for yellow bands.
An alternate sales area is set-up in the breezeway for times when lines
get long.
- Ticket sales - Paid Bands (10 am - 2 pm) -
#21 Alexis Skalsky
- Ticket sales - Paid Bands (10 am - 2 pm) -
#22 Renee Spencer
These volunteers will be
stationed to the left of the Birder's Hall. You will collect
registration cards from those wanting to attend workshops and give them
a yellow wristband
- Multi-Purpose Volunteer - GoFer- (10 am - 2
pm) - #24_________________
This is our runner and break maker for all of the
other volunteers.
- Photo contest workers (need 2) (7 - 10) -
#26_Janice Tipton___ & #27_________________
This volunteer will
collect photographs as they arrive and make sure that they all have a
registration form on them. You will hang them on the appropriate board,
add the next number for that category, and add a sales price if
indicated by the owner. The sales and balloting will be explained to
you by Joe.
- Photo contest workers (10 - 2) -
#28_________________
This volunteer will
collect ballots from the photo contest and payments for any pictures
sold. You will not release the pictures purchased until after 3:00 PM
but you will provide a claim ticket for the photographs. The sales and
balloting will be explained to you by Joe.
- Photo contest workers (2 - 5) -
#29- Mike Shires & #30 - Cindy Shires
This volunteer will post
winners from the photo contest and collect payments for any pictures
sold. You will not release the pictures purchased until after 3:00 PM
but you will provide a claim ticket for the photographs. Prizes will be
distributed to winners at 3:00 when photographs are removed.The sales
and balloting will be explained to you by Joe.
- Vendor Hall Supervision (10 - 2) -
#31_________________
This volunteer will be
available in the Vendor Hall area to provide booth coverage for breaks,
make coffee runs, or to assist with areas that are backing-up like
registration, tickets, and photo contests
- Vendor Hall Clean-Up - (4 - 6) -
#32
- Craig T. Forcell
- Vendor Hall Clean-Up - (4 - 6) -
#33__Dan
Breitenbucher
- Vendor Hall Clean-Up - (4 - 6) -
#34_Teresa
Breitenbucher
- Vendor Hall Clean-Up - (4 - 6) -
#35 Andy Spencer
- Vendor Hall Clean-Up - (4 - 6) -
#36 Renee Spencer
- Vendor Hall Clean-Up - (4 - 6) -
#37_________________
-
The black curtain needs to be lowered and unpinned. It is folded
and placed in the chair storage area. Shreve banners are removed from
the railing and placed in the storage area also.
-
Vendor items need to be removed from the hall - lift available
-
Tables need to be cleaned off and place back in storage
-
Trash needs to be removed and floor needs to be swept.
-
The registration area needs to be torn down unless it has already
been done when ticket sales stopped.
-
If this area is done before the Speaker Hall is finished please
assist them with their work.
- Speaker Halls Clean-up - (4 - 6) -
#38_________________
- Speaker HallsClean-up - (4 - 6) -
#39_________________
- Speaker Halls Clean-up - (4 - 6) -
#40_________________
- Speaker Halls Clean-up - (4 - 6) -
#41_________________
- Speaker Halls Clean-up - (4 - 6) -
#42_________________
- Speaker Halls Clean-up - (4 - 6) -
#43_________________
-
The custodian will assist with what needs to be carried and what
needs to remain in the storage area of the smaller gym.
-
The cafeteria area will need put back also. It generally
works well to start in the cafeteria and then move to the speaker hall.
The cafeteria is generally ready to tear down sooner.
-
The sound system and projection equipment need to be moved back
to the Conference Room.
-
Trash can be taken out to the dumpster and the lobby area and gym
need to be swept.
-
If this areas are done before the Vendor Hall is finished please
assist them with clean-up.
Descriptions of things to do
on Friday, March 26th
Speaker Hall
Chairs carried to Speaker Hall in Old Gym
Sound System to Set-Up
Cordless System on stage for speaker,
Speaker System with speakers
on corners, and set Podeum
Projector on stage and Computer from
Conference A on stage for Powerpoint
Locate a Cordless Mouse
Wireless Camera - Set on table for remote
viewing of speaker
Vendor Hall
Old Shreve Banners need to be cleaned off
and hung with wire tires
Black Fabric needs put on rod and pulled up
and pinned
Tables and Chairs set for vendors
Table Covers and Skirts
Photo Contest Frames set in gym (6 frames
off stage)
Start hanging entries
Make Posters of Schedule and hang in Gym
and Lobby
Door Prize Recruitment Letters on Tables of
vendors
Welcome Letters on Tables offering
Booth Coverage, Assistance and Food
Delivery
TV from Computer Lab (with computer for
Event Powerpoint)
Photocontest
Numbers for pictures
Ballots and Ballot Boxes
For Sale Signage and Price Tag
Pins
Registration Area
Signs (Prices, Registration Options,
Schedule Poster)
ShreveOhio.Com - Promotion and Lists of
Businesses and Places to Eat
Static Clings - Where are they )bus garage?
Tables/Chairs/Money Boxes/Radio
Cafeteria
Set Tables and Chairs for Family Activity
Center
Signage
Coat Storage Signs hung by balcony
Wrist Band Required Signs
Vendor Entrance Signs
Volunteer Duties and Assignments (Prepackage
passes and volunteer lists)
Things to Print - Joe
Vendor Badges - Print and Prepare
Signs (Prices, Registration Options, Schedule
Poster)
ShreveOhio.Com - Promotion and Lists of
Businesses and Places to Eat
Numbers for pictures
Ballots and Ballot Boxes
For Sale Signage and Price Tag
Vendor Move-In's
Use lift and hand carts to carry items to tables
for vendors
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